The Board of Directors of Arenas Valley Water Development Association met for a special meeting on January 30, 2024 at 5:00 pm at 41A Kirkland Road in Arenas Valley.
CALL TO ORDER
Ronald Belanger called the special meeting to order at 5:00 pm. Charlie Goodyear, and Luis Terrazas were present. Julie Dubiskas was also in attendance.
ANNOUNCEMENTS
There were no announcements.
APPROVAL OF BOARD MINUTES
The Board read and reviewed the board minutes from the October 25, 2023 meeting. Luis made a motion, Charlie seconded. Motion carried to approve the board minutes from the October 25, 2023 meeting. All were in favor.
APPROVAL OF FINANCIAL STATEMENTS
The Board read and reviewed the Financial Statements for the months of October, November and December 2023. Luis made a motion, Charlie seconded. Motion carried to approve the Financial Statements for the months of October, November and December 2023. All were in favor.
NEW BUSINESS
Approval -Quarterly Budget Ending December 31, 2023- The Board reviewed the Quarterly Budget ending December 31, 2023. Luis made a motion, Charlie seconded. Motion carried to approve the Quarterly Budget ending December 31, 2023. All were in favor.
Signature Authority- 1 5t New Mexico Bank- Julie informed the Board that a letter to 1 st New Mexico Bank needed to be approved and signed to have Board members added and taken off the Signatory Card. Luis made a motion, Charlie seconded. Motion carried to have Charlie Goodyear and Gilbert Barrios added to the Signatory Authority and Carroll Jay Wysong be removed from the Signatory Authority. The letter was signed. All were in favor.
Approval Letter to 1 st New Mexico Bank- Ron informed the Board that the bank statements have been changed to electronic delivery and that Julie needs access to review the bank statements. The bank is requesting an approved letter by the Board of Directors and signed by the Board of Directors to give her access to the online banking account to review bank statements. Luis made a motion, Charlie seconded. Motion carried to approve online banking access to Julie Dubiskas to review the bank statements. The letter was signed. All were in favor
Interim Board Member- Ron informed the board that the position of Secretary/Treasurer needed to be filled by an interim member until the Annual Membership meeting in August.
Charlie mentioned member,Brian Hollenback would be willing to fill the position. Julie told the Board that she talked to Michael O’Quin who is a member, and asked if he might be interested in the position. He said that he would be. Julie told the board that he would be available during office hours. Michael also mentioned to Julie that he did run his own business and knew finances. Luis made a motion, Charlie seconded. Motion carried to have Michael O’Quin fill the position on the board as interim Secretary/Treasurer. All were in favor.
Notice of Intent To Apply- Colonias- Julie informed the Board that The Notice of Intent To Apply for 2024 Colonias for the North ROW Highway 180 E Project was submitted and waiting on approval from NMFA to go ahead with the application process.
Update on Colonias Project- Stantee Julie informed the Board that Wesly Hall from Stantec will have all final documentation on the design of the Highway Projects completed and submitted to the Association on February 2 nd OTHER BUSINESS
There was no other business.
ADJOURNMENT
Luis made a motion, Charlie seconded. Motion carried to adjourn. Ron adjourned the meeting at 5:31 pm.