The Board of Directors of the Arenas Valley Water Development Association met for a 
special meeting on May 22, 2024 at 5:00 pm at 4 IA Kirkland Road.
Call-To Order
Ronald Belanger called the special meeting to order at 5:00 pm. Mike O’Quin and Gilbert Barrios were in attendance. Charlie Goodyear and Luis Terrazas were absent. Julie Dubiskas was also in attendance.
Announcements
There were no announcements.
Approval of Board Minutes
The Board read and reviewed the minutes from February 8, 2024, special board meeting. Gilbert made a motion, Mike seconded. Motion carried to approve the minutes from February 8, 2024, special board meeting. All were in favor.
Approval of Financial Statements
The Board reviewed the Financial Statements from January, February and March 2024. Ron made a motion, Gilbert seconded. Motion carried to approve the Financial Statements from January, February and March 2024. All were in favor.
New Business
Approval of Quarterly Budget Ending March 30, 2024- The Board reviewed and discussed the Quarterly Budget Ending March 30, 2024. Charlie made a motion, Mike seconded. Motion carried to approve the Quarterly Budget Ending March 30, 2024. All were in favor.
Interim Budget 2025- Approval of Resolution 2-24- The Board reviewed the Interim Budget 2025. Charlie made a Motion, Mike seconded. Motion carried to approve the Interim Budget 2025 and Approve and Accept Resolution 2-24. The Board signed Resolution 2-24. All were in favor.
ICIP- Top 5 Projects- Approval of Resolution 3-24- The Board read and reviewed the top 5 projects for the ‘CIP (Infrastructure Capital Improvement Project).
- Replace Radio Read Meters
- Construction Ready- Waterline on N ROW 1 80 and Peterson Dr.
- Final Design and Construction of Replacement of waterline on Kirkland Rd.
- Purchase of New Utility Vehicle
- Replace Waterline on Arenas Valley Road.
Ron made a motion, Gilbert seconded. Motion carried to approve the top 5 projects for the ICIP and approve and accept Resolution 3-24. The Board signed Resolution 3-24. All were in favor.
Water Rate Review- Julie informed the Board that she has been in contact with RCAC and will be providing them with all the information they require to perform a rate review for the Association. Julie told the Board that the review should be done by August or September of 2024.
Association Website- NextBillPay Service- Mike informed the Board that the website for the Association is in the process of development. He told the Board the cost and process to interface NextBillPay to the Billing program we use called Jayhawk. Mike informed the Board that members will be able to receive a paperless copy of their bill and pay online. Charlie made a motion, Gilbert seconded. Motion carried to approve the interface NextBillPay to the billing program, Jayhawk. All were in favor.
Update on Colonias Application- Julie informed the Board that the Colonias application for the construction on US Highway 1 80 has been verbally approved and waiting on the Final approval in June, 2024.
Other Business
There was no other business.
Adjournment
Ron made a motion, Gilber seconded, motion carried to adjourn the special meeting. The special meeting adjourned at 5: 47 pm.